Job Vacancy: Executive Assistant

Summary:

Provides administrative support to ensure the effective completion of operations at the Association. Assists the staff at the Association with various task related activities which include but are not limited to communication and organisational duties.

The Executive Assistant must be able to effectively communicate organisational tasks to ensure completion in a timely manner. Furthermore, the Administrative Assistant must utilise an effective document and information retrieval management systems necessary for all confidential documents.

Core Responsibilities:

Assist in the day to day office management of the Association
Assist in the preparation of reports/presentations/proposals
Develop and maintain a filing system
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Answers phone calls, schedules meetings and supports visitors
Develop and update contact directory of the Association
Assist in the coordination of travel logistics for upper management
Preparation and maintenance of an office inventory management system
Fully cooperate with the administrative staff at the Association in the execution of relevant tasks in accordance to the strategic goals of the Association

Requirements/Competencies:

MS Office proficiency
Attention to detail and process oriented
Knowledge of office management systems
Effective communication skills- oral, written, and administrative
Flexibility and adaptability
Ability to establish and maintain working relationships with administrative staff at the Association
Problem solving

Education and Experience:

5 CXC subjects including Mathematics and English
2 years minimum of administrative experience performing clerical/secretarial and administrative support duties

To Apply

Scout Association of Trinidad and Tobago
#1 St. Ann’s Road,
St. Ann’s
Port of Spain

Applicants are asked to send a covering letter and a CV to the above address or via e-mail to: [email protected]